Table of Contents

June 22nd - COVID-19 Protocol Update

Services to our members should remain as normal as possible. Currently and until notified otherwise, the following protocols shall be followed to keep our employees, other agency staff, individuals who receive supports, their families and communities healthy and safe during this time of the COVID-19 crisis. These protocols may be revised at any time and they will be provided to you as they change. Working from home remains the preferred option, unless otherwise assigned.

If you are ill, it is required that you work from home or use your paid leave.

VISITS TO INDIVIDUAL HOMES AND PROVIDER SETTINGS
• Should be limited to only essential visits
• Shall be done in a virtual manner if possible
• Call a day in advance ahead to verify that no one living in the home has COVID-19 like symptoms, been diagnosed or has a similar contagious illness. Ask the following questions:
o Have you traveled internationally within the past 14 days?
o Have you come into close contact with someone who has a confirmed COVID-19 diagnosis?
o Do you have a fever greater than 100.4 or symptoms of lower respiratory illness such as cough, shortness of breath, or difficult breathing?
o If yes to any of these questions, reschedule the visit for at least 2 weeks later.
• Keep your immediate supervisor informed of all needs to reschedule and keep your Outlook calendar updated.
• CCBDD staff must wear a mask and observe social distancing guidelines.
• It is OK to ask participant(s) to use hand sanitizer.
• Limit the number of items you take with you, only take essential items.
• Prior to entering the site use sanitizing wipes or hand sanitizers.
• When leaving the site use sanitizing wipes or hand sanitizer and wipe down all items that you took into the home with Clorox wipes.
• Carry wipes, sanitizer, gloves, and masks in your vehicle.

IN PERSON EXTERNAL TRAININGS/MEETINGS
• If CCBDD is the host, it should be done in a virtual manner if possible
• Should be limited to only essential trainings/meetings
• If you are scheduled to attend a training or meeting, contact your immediate supervisor about your participation.
• Call and confirm your visit before you travel to a location and ask about their temporary protocols for visitors, meetings and travel.
• If an in-person meeting CCBDD employees must wear masks and observe social distancing guidelines.
• No events shall be scheduled by CCBDD employees at the County Board office or Carroll Hills School.

BOARD OFFICE PROTOCOL
• Employees may work in the CCBDD office on a limited basis.
• No more than 7 people allowed in the conference room, no more than 10 people allowed in the training room, and no more than 10 people allowed in the multi-purpose room at one time. No more than 30 people in the building until further notice.
• Employees shall notify their supervisors of their need to work at the office prior to reporting.
• Employees who work in the building will be required to wear masks anytime they are in common areas or interfacing with others.
• Employees shall follow all social distancing guidelines while at the office.
• Employees must perform daily symptom assessment which includes temperature taking and monitoring for cough or trouble breathing. If the employee has a temperature (over 100.0 degrees), they will be required to work from home or use paid leave.
• Employees working in the office shall not congregate in areas for breaks and lunches.
• Employee should use disposable tableware and other materials.
• Janitor and maintenance staff will be responsible for the daily cleaning of all workspace. Janitor and maintenance staff are to wipe down all surfaces that have been touched with disinfectant cleaners at least daily or as recommended. Each employee shall be provided with a bottle of hand sanitizer for their desk area.
• Janitor and maintenance staff should clean shared high-touch surfaces after each use such as copiers, postage machine, staplers, pens, etc.
• Janitor and maintenance staff should disinfect common areas such as counter, kitchen, and door handles daily.
• Employees should wash hands regularly throughout the day.
• Employees that need to visit the office/county board buildings to drop off/pick up items may do so quickly and efficiently. This should occur on a limited basis and employees shall leave as soon as the task is finished.
• All people entering the CCBDD office (employees and non-employees) are required to sign in and out on the visitor log. This is required in case contact tracing is needed.
• If there is a need for visitors to enter the CCBDD building, all protocols of the applicable building shall be followed. CCBDD will provide masks for visitors and social distancing guidelines shall be maintained.

EMPLOYEE EXPOSURES
• If an employee has tested positive for COVID-19 or has been exposed to a person with a positive COVID-19 test, the employee will immediately notify Amy Swaim and work from home. No doctor’s note is required.
• If the employee was/is exposed by a member of their household who has tested positive, the employee should stay home.
• Employee should remain home until the requirements for returning to work have been met by the local health department.

EMPLOYEE NOTIFICATION AND QUARANTINE
• Amy Swaim will notify employees who were, or may have been, in “close contact” with a diagnosed/affected employee during the past 14 days. Names of the affected employee will not be disclosed.
• Employees traveling out of state shall work from home and not travel for work purposes for 14 days after returning.

COVID-19 Provider Support Grant

The Carroll County Board of Developmental Disabilities (CarrollCBDD) recognizes that the COVID-19 pandemic may result in some financial challenges for the provider community in Carroll County. 

Full information about the grant and an application form can be found by visiting this link – Provider Support Grant

May 13th - COVID-19 Protocol Update

Effective Until Further Notice

Services to our members should remain as normal as possible. Currently and until notified otherwise, the following protocols shall be followed to keep our employees, other agency staff, individuals who receive supports, their families and communities healthy and safe during this time of the COVID-19 crisis. These protocols may be revised at any time and they will be provided to you as they change. Working from home remains the preferred option, unless otherwise assigned. 

If you are ill, it is required that you work from home or use your paid leave.

 VISITS TO INDIVIDUAL HOMES AND PROVIDER SETTINGS

  • Should be limited to only essential visits
  • Shall be done in a virtual manner if possible
  • Call a day in advance ahead to verify that no one living in the home has COVID-19 like symptoms, been diagnosed or has a similar contagious illness. Ask the following questions:
  • Have you traveled internationally within the past 14 days?
  • Have you come into close contact with someone who has a confirmed COVID-19 diagnosis?
  • Do you have a fever greater than 100.4 or symptoms of lower respiratory illness such as cough, shortness of breath, or difficult breathing?
    • If yes to any of these questions, reschedule the visit for at least 2 weeks later.
  • Keep your immediate supervisor informed of all needs to reschedule and keep your Outlook calendar updated.
  • CCBDD staff must wear a mask and observe social distancing guidelines.
  • It is OK to ask participant(s) to use hand sanitizer.
  • Limit the number of items you take with you, only take essential items. 
  • Prior to entering the site use sanitizing wipes or hand sanitizers. 
  • When leaving the site use sanitizing wipes or hand sanitizer and wipe down all items that you took into the home with Clorox wipes. 
  • Carry wipes, sanitizer, gloves, and masks in your vehicle.

IN PERSON EXTERNAL TRAININGS/MEETINGS

  • If CCBDD is the host, it should be done in a virtual manner if possible
  • Should be limited to only essential trainings/meetings
  • If you are scheduled to attend a training or meeting, contact your immediate supervisor about your participation.
  • Call and confirm your visit before you travel to a location and ask about their temporary protocols for visitors, meetings and travel.
  • If an in-person meeting CCBDD employees must wear masks and observe social distancing guidelines.
  • No events shall be scheduled by CCBDD employees at the County Board office or Carroll Hills School.

BOARD OFFICE PROTOCOL

  • Employees may work in the CCBDD office on a limited basis.
  • No more than 5 people allowed in the training or conference room at one time. No more than 10 people in the building until further notice.
  • Employees shall notify their supervisors of their need to work at the office prior to reporting.
  • Employees who work in the building will be required to wear masks anytime they are in common areas or interfacing with others.
  • Employees shall follow all social distancing guidelines while at the office.
  • Employees must perform daily symptom assessment which includes temperature taking and monitoring for cough or trouble breathing. If the employee has a temperature (over 100.4 degrees), they will be required to work from home or use paid leave.
  • Employees working in the office shall not congregate in areas for breaks and lunches.
  • Employee should use disposable tableware and other materials.
  • Janitor and maintenance staff will be responsible for the daily cleaning of all workspace. Janitor and maintenance staff are to wipe down all surfaces that have been touched with disinfectant cleaners at least daily or as recommended. Each employee shall be provided with a bottle of hand sanitizer for their desk area. 
  • Janitor and maintenance staff should clean shared high-touch surfaces after each use such as copiers, postage machine, staplers, pens, etc.
  • Janitor and maintenance staff should disinfect common areas such as counter, kitchen, and door handles daily.
  • Employees should wash hands regularly throughout the day.
  • Employees that need to visit the office/county board buildings to drop off/pick up items may do so quickly and efficiently. This should occur on a limited basis and employees shall leave as soon as the task is finished.
  • All people entering the CCBDD office (employees and non-employees) are required to sign in and out on the visitor log. This is required in case contact tracing is needed.
  • If there is a need for visitors to enter the CCBDD building, all protocols of the applicable building shall be followed. CCBDD will provide masks for visitors and social distancing guidelines shall be maintained.

EMPLOYEE EXPOSURES

  • If an employee has tested positive for COVID-19 or has been exposed to a person with a positive COVID-19 test, the employee will immediately notify Amy Swaim and work from home. No doctor’s note is required.
  • If the employee was/is exposed by a member of their household who has tested positive, the employee should stay home.
  • Employee should remain home until the requirements for returning to work have been met by the local health department.

 

EMPLOYEE NOTIFICATION AND QUARANTINE

  • Amy Swaim will notify employees who were, or may have been, in “close contact” with a diagnosed/affected employee during the past 14 days. Names of the affected employee will not be disclosed.
  • Employees traveling out of state shall work from home and not travel for work purposes for 14 days after returning.

April 15th Update

As we prepare to return to ‘normal’, we will be working within certain guidelines, laid out by medical professionals across the globe.
One of these precautions will be physical distancing.
MIT researchers found that without masks, cough particles are very dense within 6 feet, but can travel up to 16 feet away.
Sneezes can travel even further, up to 26 feet!
Wearing a mask brings this spread distance down to 2-3 feet.
Full 3d model can be found here –

https://www.nytimes.com/interactive/2020/04/14/science/coronavirus-transmission-cough-6-feet-ar-ul.html

Stay Home, Stay Safe, Stay Six Feet or Further Away.

April 4th Update

Update from Carroll County General Health District, Ohio.
Good afternoon, community partners,
 
Please review the latest information following the Governor’s Press Conferences last week:
 
• Retail businesses are to determine the number of people permitted inside the business at one time and post the limitation. This is to ensure patrons remain safe while inside their business. Businesses are to ensure the people waiting to enter the site are maintaining safe social-distancing practices.
 
• People Traveling to Ohio: Those entering our state are being asked to self-quarantine for 14 days. This order includes individuals who have been out of state for some time Exemptions include those who work over state lines.
 
• Weddings/Receptions: The reception MUST follow the previous guidance — no more than 10 people in attendance.
 
• Campgrounds: The Stay at Home Order to close campgrounds contains an exception for campers or recreational vehicles in a campground serving as someone’s permanent residence and if they are unable to secure safe alternative housing.
 
• Adult/youth organized sports are prohibited.
 
• Fishing: Fishing may continue so long as proper social-distancing is practiced and people do not congregate together.
 
• State Parks will remain open until it is determined safe social-distancing practices cannot occur.
 
For the latest information on COVID-19, please visit coronavirus.ohio.gov. Please see the new COVID-19 Ohio Dashboard.
 
Please share the Carroll County General Health District Facebook page so we may continue to provide updates to our community through social media during this Pandemic.
 
In addition, those with questions about COVID-19 can call the Ohio Department of Health hotline at 1-833-4-ASK-ODH. The hours of operation are 9:00 AM to 8:00 PM seven days a week.
 
Please visit our website carrollcbdd.org/covid19 for more updates.

April 2nd Update

 A Message from Matt Campbell, CCBDD Superintendent

 

I want to say a big thank you to all the Direct Care Professionals that continue to support people with developmental disabilities in our community. We are all facing this COVID-19 pandemic together. The Board is here to support you. The Board has been reaching out to providers to see what they need. The Board has provided supplies such as alcohol wipes, Tylenol, gloves, bleach, toilet paper, batteries, and disinfectant sprays. We are also looking at ways to help with increased costs during this time frame.

 

I also want to say thank you to Board staff who volunteer to work shifts for providers, teachers with daily lesson plans, Service and Support Administrators contacting individuals weekly, and supplies provided to providers and those served. I am proud to say that everyone is working together to meet needs. However, we are facing shortage of supplies such as face masks, face shields, and hand sanitizer. The Board has ordered these items but are in the waiting game for them to arrive.

 

The Board office on 540 High Street NW only remains open for a few staff. Our outreach will consist of phone calls, video conferences, and delivery of needed supplies. We are only having essential staff at the Board offices. I have approved for some staff to work from home. We are taking staff temperatures each morning and will send any staff home with a temperature at 100.4 or higher. We are practicing social distancing and proper hygiene such as handwashing for at least 20 seconds and ensuring everything is disinfected. There are no face to face meetings. We only provide curb service for necessary visitors. This means you will have to call in and staff will meet you at your vehicle.

 

Carroll Hills School remains closed to students until at least May 1, 2020. Parents will be notified when school will resume via One Call Now, our website, and Facebook. Service and Support Administrators and Community Network Coordinator are checking with each adult served and providing items for activities at home. If you have any questions for the school please call 330-267-9719.

 

We continue to monitor daily guidance and directives from local, state, and federal authorities. We try to learn more information by connecting with credible sources such as the Carroll County Health Department, the Ohio Department of Developmental Disabilities, the Ohio Association for County Boards, the Ohio Department of Health and the Centers for Disease Control and Prevention

 

Our website and Facebook Page continue to be good resources for our community. We upload and post the latest information to these pages and encourage you to visit there often.

 

Take care, stay well, and stay safe. Please call the Administration Office at 330-627-6555 with questions, concerns, issues, or needs. To report someone with a disability being abused or neglected, please call 800-240-6733.

 

Sincerely,

 

Matt Campbell,

Superintendent

April 1st Update

Board offices will be CLOSED Thursday April 2nd and Friday April 3rd..
Emergencies can call our On-Call line at 800-240-6733.
School inquiries can reach us at 330-267-9719.

COVID-19 update 3/26/2020.

Board offices will be CLOSED Friday March 27th, reopening Monday March 30th.
Emergencies can call our On-Call line at 800-240-6733.
School inquiries can reach us at 330-267-9719.

COVID-19 update 3/23/2020.
Based on guidance from Governor DeWine, Carroll Hills School will be closed starting Monday March 16th to April 3rd, tentatively scheduled to return to classes on April 6th.

The Board offices are now operating on a curbside service, so if you require assistance, please park outside the building and call our office at 330-627-6555. A member of staff will be happy to assist you.

If you have any questions for the school please call 330-267-9719.

See below for a letter from Superintendent Mathual J. Campbell.

A Message from Matt Campbell, CCBDD Superintendent

 

I want to assure Carroll County residents that the Board is here to support this community. We are uncertain how long this crisis will last. I want the entire community to know our thoughts and prayers are with you and your family.

We do not have plans to close unless we are told to do so. The Board Offices on 540 High Street NW are open so we may support those served. The Board has implemented no face to face meetings other than staff at this time. Our outreach will consist of phone calls, video conferences, and delivery of needed supplies. We are only requiring essential staff at the Board Offices. I have approved for some staff to work from home. We are taking staff temperatures each morning and will send any staff home with a temperature at 100.4 or higher. We are practicing social distancing and proper hygiene such as handwashing for at least 20 seconds and ensuring everything is disinfected. We will only provide curb service for necessary visitors. This means you will have to call ahead and staff will meet you at your vehicle.

Carroll Hills School remains closed to students until at least April 6, 2020. Our teachers are reaching out to parents and students for daily activities. There will only be limited staff at the building with most days one maintenance staff.  Parents will be notified when school will resume via One Call Now, our website, and Facebook. If you have questions, concerns, needs or issues regarding Carroll Hills School, please leave a message at 330-267-9719 and someone will be in contact ASAP. 

Service and Support Administrators and Community Network Coordinator are checking with each adult served and providing items for activities at home.

We continue to monitor daily guidance and directives from local, state, and federal authorities. We try to learn more information by connecting with credible sources such as the Carroll County Health Department, the Ohio Department of Developmental Disabilities, the Ohio Association for County Boards, the Ohio Department of Health and the Centers for Disease Control and Prevention

 

Our website and Facebook page continue to be good resources for our community. We upload and post the latest information to these pages and encourage you to visit there often.

 

We would like to give special appreciation and recognition to Direct Service Professionals who aren’t able to stop working and go home when everyone else does. We are so very thankful for them as they continue to support and meet the needs of those with disabilities, and we hope they stay well and safe during these times.

 

Take care, stay well and stay safe. Call the Board Offices at 330-627-6555 with questions, concerns, issues, or needs. To report someone with a disability being abused or neglected, please call 800-240-6733.

 

Sincerely,

 

Matt Campbell,

Superintendent

Coronavirus (COVID-19) Guidelines

COVID-19 update 3/13/2020.
Based on guidance from Governor DeWine, Carroll Hills School will be closed starting Monday March 16th to April 3rd, tentatively scheduled to return to classes on April 6th.
Previously scheduled Spring break on April 9th and 13th will now not happen and Carroll Hills School will be open.
For any questions about staff schedules or for more information, please call the board offices at 330-627-6555.

Also based on Governor DeWine’s Statements, plus guidance from the Ohio Department of Health, we will be enacting the following:
❗️All Special Olympics events are cancelled for the month of March, this includes Cougars Basketball, Friday Bowling and the Family & Friends Bowling on March 16th.
❗️DD Awards and Recognition Banquet on March 26th will be postponed until April 28th, New deadline for buying tickets is April 17th.
❗️If you have home visit and/or meeting scheduled in the near future, you will be contacted to see if anyone is experiencing cold/flu like symptoms or other illnesses and your meeting may be rescheduled.

Introduction

The Carroll County Board of Developmental Disabilities (CCBDD) has been monitoring the coronavirus outbreak with the guidance of the Carroll County Health Department, including information from the Ohio Department of Health and the Centers for Disease Control (CDC).

Health authorities have indicated that the situation is evolving, and we need to do all we can to inform those we serve and ourselves of measures we can take to prevent the spread of the virus.  To date, we have sent communication via letter and one call now to individuals served, family, staff and providers. We will continue to follow the guidelines from the Carroll County Health Department.

Symptoms of the Virus

Patients with COVID-19 have experienced mild to severe respiratory illness that can include fever, cough and shortness of breath.  Symptoms may appear 2-14 days after exposure.  If a person has been in close contact with a person with confirmed COVID-19 in the past 2 weeks and develops symptoms, they are advised to call their doctor.

Education

Continued education on every day preventative measures, similar to flu prevention, is very important.  It is important that we continue to focus our efforts on educating the individuals who have developmental disabilities, their families, staff and providers.  Those measurers to stop the spread of germs are:

• Wash your hands often with soap and water for at least 20 seconds. 

• Avoid close contact with people who are sick.

• Avoid touching your eyes, nose and mouth.

• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

• Stay home when you are sick, except to get medical care.

• Clean and disinfect frequently touched objects and surfaces.

• Stop handshaking – use other methods of greeting.

We encourage all staff to continue ‘Universal Precautions’ consistent with our training.

Surgical Masks

 

Surgical masks do not protect people from COVID-19, as it’s the type of virus that can enter through the mask or along the edges where there are gaps.  Surgical masks are most effective at controlling the spread of the virus from a source or infected person.  Surgical masks should not be used by healthy people for “protection” from coronavirus – it will not provide protection and will deplete the limited stock needed for use by sick individuals and to protect health care workers.

 

Cleaning Protocols

Our maintenance/janitorial staff at Carroll Hills School has already been cleaning and disinfecting daily due to flu and cold season. We will be stepping up these procedures at our Board offices to address doorknobs and other surfaces often touched. We are also stepping up cleaning procedures for buses and vans to daily. In addition, we ask individuals, families, staff and providers to also practice every day safe cleaning protocols in their homes, classrooms, work areas, etc.

Large Gatherings

We will continue to follow the Health Department’s guidance related to attendance at large gatherings.  We will make decisions on individual events based on these guidelines. All Special Olympics events are cancelled for the month of March.  This includes the Cougars Basketball fun games on March 16, 19, and 31st and AM and PM Bowling on Fridays along with Family and Friend Bowling on March 16.  The Talent Show on March 24, The People First Meeting on March 11 at Ponderosa and Game Night on March 23 are cancelled.  

We are postponing the DD Awards Banquet on March 26 but plan to reschedule in April. We encourage individuals to make the choice that is best for their own personal situations with consideration of appropriate social distancing. Attendance at large gatherings is discouraged.

Cancellation

If necessary, decisions to suspend early childhood or school classes will only be made after consultation with appropriate Health Officials.  If classes are closed temporarily, families will be informed and provided alternative at-home educational suggestions.  If make-up time is required, classes will be made-up in the summer.

Quarantine

Quarantine decisions will be made by the Health authorities.  If a person has been exposed to someone, who has COVID-19 or thinks he/she has been exposed and ‘Self Quarantine’ is considered, we will consult with the Health Department.  We would also consider allowance of a person to use sick or other leave for a self-quarantine period if a public health official advises you to stay home due to a possible exposure.

Home Visits

Certain staff are required to make home visits.  To make home visits, staff are asked call your contact no more than 24 hours in advance to consider the following risk protocol questions:

·       Does the individual served or family member have flu symptoms?

·        Has the individual served or family member recently traveled to or been in recent contact with people who have recently traveled to China, Japan, Hong Kong, South Korea, Italy or Iran?

If the answer is yes to either of those questions, the visit should not be made at this time. Reschedule the meeting to at least 14 days later. Before attending the rescheduled meeting, follow the 24-hour call prior to meeting. If symptoms continue, schedule an additional 14 days out. Any rescheduled meeting MUST be reported to your immediate supervisor who will be keeping track of these occurrences in the event we need to report this information. We will consult DODD to determine how this may impact deadlines.

If there are other concerns or questions regarding home visits, staff are asked to direct the question to their Supervisor.  Health authorities will be asked for their guidance.

Skype, Facetime, Conference Calls and other tools will be considered by staff with Supervisor approval with the understanding that HIPAA requirements will need to be followed.

Travel

Staff of CCBDD are fortunate that travel to other states or countries is not necessary.  We will encourage staff and supervisors to use their judgment related to professional development conferences and we will discourage travel outside of Central Ohio in the immediate future.

Technology

Technology is a tool that will assist with business continuity, if necessary.  Remote access through our Webmail, Mi-Fi and server will continue to be available.  Priority will be given to essential positions that require remote access.

Flexibility

Recognizing that this situation is evolving, guidelines cannot cover every possibility.  Individual circumstances and decisions will be required by individuals, staff and supervisors.  We ask for everyone to continue to consider others and especially those we serve when making decisions that are in the best interest.  Basic common sense is generally our best guide.

Sincerely,
Mathual J. Campbell
Superintendent
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COVID-19 Update

Emergencies can reach our on-call phone at 800-240-6733.
School Inquiries can reach us at 330-267-9719

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