Table of Contents

COVID-19 Protocol - September 1st

BOLD text indicates new additions

Services to our members should remain as normal as possible. Currently and until notified otherwise, the following protocols shall be followed to keep our employees, other agency staff, individuals who receive supports, their families and communities healthy and safe during this time of the COVID-19 crisis. These protocols may be revised at any time and they will be provided to you as they change. Working from home remains the preferred option, unless otherwise assigned. 

If you are ill, it is required that you work from home or use your paid leave.

VISITS TO INDIVIDUAL HOMES AND PROVIDER SETTINGS

  • Should be limited to only essential visits
  • Shall be done in a virtual manner if possible
  • Call a day in advance ahead to verify that no one living in the home has COVID-19 like symptoms, been diagnosed or has a similar contagious illness. Ask the following questions:
  • Have you traveled internationally within the past 14 days?
  • Have you come into close contact with someone who has a confirmed COVID-19 diagnosis?
  • Do you have a fever greater than 100.0 or symptoms of lower respiratory illness such as cough, shortness of breath, or difficult breathing?
    • If yes to any of these questions, reschedule the visit for at least 2 weeks later.
  • Keep your immediate supervisor informed of all needs to reschedule and keep your Outlook calendar updated.
  • CCBDD staff must wear a mask and observe social distancing guidelines.
  • It is OK to ask participant(s) to use hand sanitizer.
  • Limit the number of items you take with you, only take essential items. 
  • Prior to entering the site use sanitizing wipes or hand sanitizers. 
  • When leaving the site use sanitizing wipes or hand sanitizer and wipe down all items that you took into the home with Clorox wipes. 
  • Carry wipes, sanitizer, gloves, and masks in your vehicle.

IN PERSON EXTERNAL TRAININGS/MEETINGS

  • If CCBDD is the host, it should be done in a virtual manner if possible
  • Should be limited to only essential trainings/meetings
  • If you are scheduled to attend a training or meeting, contact your immediate supervisor about your participation.
  • Call and confirm your visit before you travel to a location and ask about their temporary protocols for visitors, meetings and travel.
  • If an in-person meeting CCBDD employees must wear masks and observe social distancing guidelines.
  • No events shall be scheduled by CCBDD employees at the County Board office or Carroll Hills School.

OFFICE PROTOCOL

  • Employees may work in the CCBDD office on a limited basis.
  • No more than 7 people allowed in the conference room, no more than 10 people allowed in the training room, and no more than 10 people allowed in the multi-purpose room at one time. No more than 30 people in the Board building until further notice. Carroll Hills School will follow Ohio Department of Education, CDC, and Governor DeWine mandates for pupil and staff attendance. Visitors including Board staff that are not officed at the school will be kept to a minimum this school year until further notice.
  • Employees shall notify their supervisors of their need to work at the office prior to reporting.
  • Employees who work in the building will be required to wear masks anytime they are in common areas or interfacing with others.
  • Employees shall follow all social distancing guidelines while at the office.
  • Employees must perform daily symptom assessment which includes temperature taking and monitoring for cough or trouble breathing. If the employee has a temperature (over 100.0 degrees), they will be required to work from home or use paid leave. Not all employees may work from home. This will be up to the supervisor’s discretion.
  • Employees working in the office shall not congregate in areas for breaks and lunches.
  • Employee should use disposable tableware and other materials.
  • Janitor and maintenance staff will be responsible for the daily cleaning of all workspace. Janitor and maintenance staff are to wipe down all surfaces that have been touched with disinfectant cleaners at least daily or as recommended. Each employee shall be provided with a bottle of hand sanitizer for their desk area. 
  • Janitor and maintenance staff should clean shared high-touch surfaces after each use such as copiers, postage machine, staplers, pens, etc.
  • Janitor and maintenance staff should disinfect common areas such as counter, kitchen, and door handle daily.
  • Employees should wash hands regularly throughout the day.
  • Employees that need to visit the office/county board buildings to drop off/pick up items may do so quickly and efficiently. This should occur on a limited basis and employees shall leave as soon as the task is finished.
  • All people entering the CCBDD office (employees and non-employees) are required to sign in and out on the visitor log. This is required in case contact tracing is needed.
  • If there is a need for visitors to enter the CCBDD building, all protocols of the applicable building shall be followed. CCBDD will provide masks for visitors and social distancing guidelines shall be maintained.

EMPLOYEE EXPOSURES

  • If an employee has tested positive for COVID-19 the employee will immediately notify Amy Swaim and work from home. A doctor’s note is required.
  • If an employee is exposed to a person with a positive COVID-19 test, then the Board will follow local Health Department guidelines. These guidelines currently are the staff may work but must wear a KN95 or N95 mask for 14 days and only go to work and home.
  • If the employee was/is exposed by a member of their household who has tested positive, the employee should stay home.
  • Employee should remain home until the requirements for returning to work have been met by the local health department.

EMPLOYEE NOTIFICATION AND QUARANTINE

  • Amy Swaim will notify employees who were, or may have been, in “close contact” with a diagnosed/affected employee during the past 14 days. Names of the affected employee will not be disclosed.
  • Employees traveling out of state to states or countries designated as COVID-19 hot spots (Governor DeWine travel advisory) shall work from home and not travel for work purposes for 14 days after returning. The only exception is if the staff must work and then they will follow local Health Department guidelines of wearing a KN95 or N95 mask for 14 days and only go to work and home. Supervisor will make the determination if the staff member will need to work.

Virtual Experiences and Resources

Here is a link to the WOSU Public Media Resources Page –
https://wosu.org/virtual/

Hand Washing and Disinfecting Videos

Common Scams with a COVID Twist

Don’t let fear and uncertainty surrounding COVID-19 make you fall victim to a scam. Thieves are on the prowl with scams relating to contact tracers, economic impact payments and used cars.
The imposter scam occurs when someone pretends to be from a government or law enforcement agency such as the Internal Revenue Service or the Social Security Administration. As a result of COVID-19, scammers are even impersonating contact tracers. Contact tracers work to identify and notify anyone who may have been in contact with a person recently diagnosed with COVID-19 so those individuals can quarantine and prevent further spread of the coronavirus. Contact tracers are employed by local and state health departments, universities and nonprofit organizations. Legitimate contact tracers will ask you who you have been in contact with and where you have traveled over the past two weeks. In Ohio, contract tracers will first reach out to you via a phone call.
Contact tracers will not:
• Provide you with the name of the person who has tested positive for COVID-19.
• Ask you for your Social Security number or access to your bank account.
• Tell you to download a tracing application.
Another version of the imposter scam involves a person impersonating a government agency issuing a payment, usually a tax refund or Social Security payment. The new version of this scam involves Economic Impact Payments (EIP), also referred to as stimulus checks. As a result of the CARES Act, the majority of Americans started to see some financial relief starting in April through EIPs issued by the Internal Revenue Service (IRS). Although the majority of eligible Americans have already received the payments, there are still scammers claiming to be able to
provide payment. The IRS is the only reliable source of information about the timing of your payment. The status of your payment can be found at www.irs.gov.
The IRS will not:
• Offer to “expedite” payment.
• Send a link in an email or text message to receive payment.
• Ask for your bank account or Social Security number.
One recent marketing ruse is the COVID-19 “Auto Stimulus” check promotional scam. The Federal Trade Commission recently reported that fake checks appearing to be from a fictitious Auto Stimulus program were circulating to lure consumers to used car sales. There is currently no stimulus program tied to auto purchasing. Here are some precautions to make sure you are not a victim of the scam:
• If you receive a promotional flyer for an auto dealership, you can check the dealership’s status at www.bmv.ohio.gov.
• Do not click on any links in a message promoting the stimulus check; it could include malware designed to steal your personal information.
• Do not pay for promoted vehicles with a gift card or wire transfer. These are preferred payment methods of scammers.
Consumers who suspect an unfair or deceptive sales practice should contact the Ohio Attorney General’s Office at www.OhioProtects.org or 800-282-0515.
COVID-19 General Purchasing Questions
As consumers get used to the gradual reopening of the economy and rescheduling of events that have been postponed or cancelled, it’s a good time to review policies and procedures for COVID-19 related openings and closings, ticketed events, deposits for venues and gift cards.
Having a few resources to navigate current business practices can be helpful. For general health-related information you can go to:
• The Centers for Disease Control and Prevention: www.cdc.gov/coronavirus/2019-nCoV/index.html
• The Ohio Department of Health: www.coronavirus.ohio.gov
Refunds of Event Tickets as a Result of COVID-19
As Ohioans adjust to the new reality of social distancing, many consumers are questioning when events they have purchased tickets for will be rescheduled or how to receive a refund for those tickets.
Most venues with canceled events are either rescheduling the events, providing refunds or are offering credits toward future events.
For canceled events that have tickets sold by major ticket distributors (i.e.: Ticketmaster, StubHub, etc.):
• Distributors will refund the full cost of the ticket and fees or provide credit for future ticket purchases.
For rescheduled events that have tickets sold by major ticket distributors:
• Original tickets will be honored at the rescheduled event.
For canceled or rescheduled event tickets sold by the venue (for example, at the box office):
• Visit the venue’s website. Most major venues’ websites have notices regarding cancellations or rescheduling due to COVID-19.
• Contact the customer service number located on the back of your ticket or listed on the website.
If you are unable to reach a solution with the ticket seller, you may file a complaint with the Ohio Attorney General’s Consumer Protection Section. In order to file a complaint, please fill out an online form or call 800-282-0515.
Return of Deposits for Canceled Events
The ability to recover deposits paid for events canceled due to COVID-19 depends largely on the type of event and whether the business where the event was scheduled is still in operation. Here are a few examples of different industries and how they are generally handling the return of deposits:
• Airline flights: Most airlines are offering credit for future flights. Customers who do not want to reschedule their flight or get credit for a future trip may request a refund.
• Cruises: Many cruise lines are offering a 100% cash refund, or the option to put the value paid toward a future cruise, with added incentives in the form of on-board credits. If a refund is preferred, you may have to wait to receive your initial deposit. Check the company website as polices on refunds continue to be updated.
• Wedding-related expenses: The ability to receive a refund may depend upon the type of expense and how much work has been done or supplies ordered for that portion of the event. Customers with event-cancellation insurance have the best chance of receiving a full refund. Be sure to read and evaluate contracts carefully when seeking a refund or when entering into a new contract.
Gift Cards
If you purchased gift cards in recent months to support local businesses, be sure to check the policies on redemption, including:
• Time period to use the gift card
• Operational status of the business
If you are unsure about the stability of a business, it may be best to use the gift card as soon as possible.
If you suspect a scam or an unfair business practice, report it to the Ohio Attorney General’s Office at www.OhioProtects.org or 800-282-0515. AG Yost Continues to Hold Nuisance Robocallers Accountable After developing and launching Ohio’s Robocall Enforcement Unit in March 2020, Attorney General Dave Yost has continued to take action to shut down illegal robocallers and help make Ohio the toughest state for them to operate. In June 2020, Attorney General Yost joined six other states in filing suit against a pair of Texas businesses accused of blasting billions of illegal robocalls, including over 59 million calls to Ohioans. The federal lawsuit alleges that Rising Eagle Capital Group LLC and JSquared Telecom LLC are behind a bombardment of robocalls offering extended car warranties and health care services. More than 70 complaints reported to the Robocall Enforcement Unit were tied to Rising Eagle and JSquared. John Spiller II, owner of the businesses, and his business partner, Jakob Mears, are also named in the lawsuit.
In a separate matter, Ohio Attorney General Dave Yost announced that a Texas business agreed to a permanent ban on payment processing to settle allegations that it helped scammers defraud millions of dollars from Americans. The settlement with Madera Merchant Services LLC and its operators, Bruce Woods, Patricia Woods and Victor Rodriguez, is the result of a joint complaint filed in federal court by Yost’s office and the Federal Trade Commission in 2019. The complaint alleged that Madera Merchant Services, also known as B&P Enterprises, operated as a third-party payment processor, charging consumer checking accounts on behalf of unscrupulous telemarketers. One of those telemarketers, Educare Centre Services, was allegedly behind a flood of robocalls that misled victims with false promises of consolidated credit services. Madera processed more than $11.8 million in transactions for Educare, which remains the subject of a separate lawsuit. Since its inception in March of this year, the Robocall Enforcement Unit has received over 20,000 reports of unwanted calls. Robocalls involving auto service warranties are the most frequently reported type of complaint as of August. Signs of an illegal robocall include: • The call appears to be coming from your area code but has no relation to the area. • The call urges you to act quickly. • The call requests that you press a number to speak with a representative or unsubscribe. • The caller requests payment via wire, prepaid money card or gift card. Remember, the best advice to help you combat robocalls is: Just Don’t Answer! Ohioans can report unwanted robocalls to the Robocall Enforcement Unit by texting “ROBO” to 888111, visiting OhioProtects.org or calling 800-282-0515. CyberSmarts for Older Adults
With the increased use of computers, tablets and smartphones by older adults, they are more vulnerable to online scams and fraud. Whether using technology in public or at home, protect yourself and loved ones with these tips.
Internet tips
• Install and use a pop-up blocker. Pop-up blockers are often available for free and are included within some internet browsers.
• Use a secure website whenever you purchase items online. Secure web addresses begin with “https” rather than “http.”
• When conducting internet searches, remember that the top search results may not always be from legitimate companies or organizations.
• To reduce security and privacy risks, log out of websites when you’re finished.
Wireless/Wi-Fi tips
• Verify the specific network name with the network owner before connecting to Wi-Fi.
• Never disclose personal information – passwords and credit card numbers included – when using a public Wi-Fi connection.
• Assume that everyone can see what you’re doing when you use a public network.
• Do not set your devices to automatically connect to any public Wi-Fi networks.
Email tips
• Never respond to unexpected requests for your personal information, even if the sender appears to have some details about you or your account. Scammers may pretend to be your bank, your credit card company or a government agency, and they may ask you to confirm your account by submitting your account number, password and/or Social Security number.
• Do not click on links, open attachments or download anything from a suspicious message, even when they appear to be from a friend or trusted source.
Social media tips
• When on social media, change privacy settings to meet your needs. Understand that when you leave your account “public,” anyone can see information about you, including your pictures and names of your family members and friends.
• Watch out for scammers who may impersonate your social media friends or who may tell you that they need money or unexpectedly have money to give to you.
Computer maintenance tips
• Install and maintain an anti-virus and anti-spyware program. Set the program to update automatically or check regularly for updates because new viruses are launched all the time. Do not buy protection software and services based on telephone calls, pop-up advertisements, unexpected virus warnings or email messages claiming that your device has a virus. They are probably scams.
• Visit www.staysafeonline.org for a list of free security products that scan for and detect malware.
For more tips, information and resources, view the Ohio Attorney General’s new publication, CyberSmarts for Older Adults.
Consumers who suspect an unfair business practice or want help addressing a consumer problem should contact the Ohio Attorney General’s Office at www.OhioProtects.org or 800-282-0515.

School Restart Plan

See our full plan by visiting our School Restart Plan Page

June 22nd - COVID-19 Protocol Update

Services to our members should remain as normal as possible. Currently and until notified otherwise, the following protocols shall be followed to keep our employees, other agency staff, individuals who receive supports, their families and communities healthy and safe during this time of the COVID-19 crisis. These protocols may be revised at any time and they will be provided to you as they change. Working from home remains the preferred option, unless otherwise assigned.

If you are ill, it is required that you work from home or use your paid leave.

VISITS TO INDIVIDUAL HOMES AND PROVIDER SETTINGS
• Should be limited to only essential visits
• Shall be done in a virtual manner if possible
• Call a day in advance ahead to verify that no one living in the home has COVID-19 like symptoms, been diagnosed or has a similar contagious illness. Ask the following questions:
o Have you traveled internationally within the past 14 days?
o Have you come into close contact with someone who has a confirmed COVID-19 diagnosis?
o Do you have a fever greater than 100.4 or symptoms of lower respiratory illness such as cough, shortness of breath, or difficult breathing?
o If yes to any of these questions, reschedule the visit for at least 2 weeks later.
• Keep your immediate supervisor informed of all needs to reschedule and keep your Outlook calendar updated.
• CCBDD staff must wear a mask and observe social distancing guidelines.
• It is OK to ask participant(s) to use hand sanitizer.
• Limit the number of items you take with you, only take essential items.
• Prior to entering the site use sanitizing wipes or hand sanitizers.
• When leaving the site use sanitizing wipes or hand sanitizer and wipe down all items that you took into the home with Clorox wipes.
• Carry wipes, sanitizer, gloves, and masks in your vehicle.

IN PERSON EXTERNAL TRAININGS/MEETINGS
• If CCBDD is the host, it should be done in a virtual manner if possible
• Should be limited to only essential trainings/meetings
• If you are scheduled to attend a training or meeting, contact your immediate supervisor about your participation.
• Call and confirm your visit before you travel to a location and ask about their temporary protocols for visitors, meetings and travel.
• If an in-person meeting CCBDD employees must wear masks and observe social distancing guidelines.
• No events shall be scheduled by CCBDD employees at the County Board office or Carroll Hills School.

BOARD OFFICE PROTOCOL
• Employees may work in the CCBDD office on a limited basis.
• No more than 7 people allowed in the conference room, no more than 10 people allowed in the training room, and no more than 10 people allowed in the multi-purpose room at one time. No more than 30 people in the building until further notice.
• Employees shall notify their supervisors of their need to work at the office prior to reporting.
• Employees who work in the building will be required to wear masks anytime they are in common areas or interfacing with others.
• Employees shall follow all social distancing guidelines while at the office.
• Employees must perform daily symptom assessment which includes temperature taking and monitoring for cough or trouble breathing. If the employee has a temperature (over 100.0 degrees), they will be required to work from home or use paid leave.
• Employees working in the office shall not congregate in areas for breaks and lunches.
• Employee should use disposable tableware and other materials.
• Janitor and maintenance staff will be responsible for the daily cleaning of all workspace. Janitor and maintenance staff are to wipe down all surfaces that have been touched with disinfectant cleaners at least daily or as recommended. Each employee shall be provided with a bottle of hand sanitizer for their desk area.
• Janitor and maintenance staff should clean shared high-touch surfaces after each use such as copiers, postage machine, staplers, pens, etc.
• Janitor and maintenance staff should disinfect common areas such as counter, kitchen, and door handles daily.
• Employees should wash hands regularly throughout the day.
• Employees that need to visit the office/county board buildings to drop off/pick up items may do so quickly and efficiently. This should occur on a limited basis and employees shall leave as soon as the task is finished.
• All people entering the CCBDD office (employees and non-employees) are required to sign in and out on the visitor log. This is required in case contact tracing is needed.
• If there is a need for visitors to enter the CCBDD building, all protocols of the applicable building shall be followed. CCBDD will provide masks for visitors and social distancing guidelines shall be maintained.

EMPLOYEE EXPOSURES
• If an employee has tested positive for COVID-19 or has been exposed to a person with a positive COVID-19 test, the employee will immediately notify Amy Swaim and work from home. No doctor’s note is required.
• If the employee was/is exposed by a member of their household who has tested positive, the employee should stay home.
• Employee should remain home until the requirements for returning to work have been met by the local health department.

EMPLOYEE NOTIFICATION AND QUARANTINE
• Amy Swaim will notify employees who were, or may have been, in “close contact” with a diagnosed/affected employee during the past 14 days. Names of the affected employee will not be disclosed.
• Employees traveling out of state shall work from home and not travel for work purposes for 14 days after returning.

COVID-19 Provider Support Grant

The Carroll County Board of Developmental Disabilities (CarrollCBDD) recognizes that the COVID-19 pandemic may result in some financial challenges for the provider community in Carroll County. 

Full information about the grant and an application form can be found by visiting this link – Provider Support Grant

May 13th - COVID-19 Protocol Update

Effective Until Further Notice

Services to our members should remain as normal as possible. Currently and until notified otherwise, the following protocols shall be followed to keep our employees, other agency staff, individuals who receive supports, their families and communities healthy and safe during this time of the COVID-19 crisis. These protocols may be revised at any time and they will be provided to you as they change. Working from home remains the preferred option, unless otherwise assigned. 

If you are ill, it is required that you work from home or use your paid leave.

 VISITS TO INDIVIDUAL HOMES AND PROVIDER SETTINGS

  • Should be limited to only essential visits
  • Shall be done in a virtual manner if possible
  • Call a day in advance ahead to verify that no one living in the home has COVID-19 like symptoms, been diagnosed or has a similar contagious illness. Ask the following questions:
  • Have you traveled internationally within the past 14 days?
  • Have you come into close contact with someone who has a confirmed COVID-19 diagnosis?
  • Do you have a fever greater than 100.4 or symptoms of lower respiratory illness such as cough, shortness of breath, or difficult breathing?
    • If yes to any of these questions, reschedule the visit for at least 2 weeks later.
  • Keep your immediate supervisor informed of all needs to reschedule and keep your Outlook calendar updated.
  • CCBDD staff must wear a mask and observe social distancing guidelines.
  • It is OK to ask participant(s) to use hand sanitizer.
  • Limit the number of items you take with you, only take essential items. 
  • Prior to entering the site use sanitizing wipes or hand sanitizers. 
  • When leaving the site use sanitizing wipes or hand sanitizer and wipe down all items that you took into the home with Clorox wipes. 
  • Carry wipes, sanitizer, gloves, and masks in your vehicle.

IN PERSON EXTERNAL TRAININGS/MEETINGS

  • If CCBDD is the host, it should be done in a virtual manner if possible
  • Should be limited to only essential trainings/meetings
  • If you are scheduled to attend a training or meeting, contact your immediate supervisor about your participation.
  • Call and confirm your visit before you travel to a location and ask about their temporary protocols for visitors, meetings and travel.
  • If an in-person meeting CCBDD employees must wear masks and observe social distancing guidelines.
  • No events shall be scheduled by CCBDD employees at the County Board office or Carroll Hills School.

BOARD OFFICE PROTOCOL

  • Employees may work in the CCBDD office on a limited basis.
  • No more than 5 people allowed in the training or conference room at one time. No more than 10 people in the building until further notice.
  • Employees shall notify their supervisors of their need to work at the office prior to reporting.
  • Employees who work in the building will be required to wear masks anytime they are in common areas or interfacing with others.
  • Employees shall follow all social distancing guidelines while at the office.
  • Employees must perform daily symptom assessment which includes temperature taking and monitoring for cough or trouble breathing. If the employee has a temperature (over 100.4 degrees), they will be required to work from home or use paid leave.
  • Employees working in the office shall not congregate in areas for breaks and lunches.
  • Employee should use disposable tableware and other materials.
  • Janitor and maintenance staff will be responsible for the daily cleaning of all workspace. Janitor and maintenance staff are to wipe down all surfaces that have been touched with disinfectant cleaners at least daily or as recommended. Each employee shall be provided with a bottle of hand sanitizer for their desk area. 
  • Janitor and maintenance staff should clean shared high-touch surfaces after each use such as copiers, postage machine, staplers, pens, etc.
  • Janitor and maintenance staff should disinfect common areas such as counter, kitchen, and door handles daily.
  • Employees should wash hands regularly throughout the day.
  • Employees that need to visit the office/county board buildings to drop off/pick up items may do so quickly and efficiently. This should occur on a limited basis and employees shall leave as soon as the task is finished.
  • All people entering the CCBDD office (employees and non-employees) are required to sign in and out on the visitor log. This is required in case contact tracing is needed.
  • If there is a need for visitors to enter the CCBDD building, all protocols of the applicable building shall be followed. CCBDD will provide masks for visitors and social distancing guidelines shall be maintained.

EMPLOYEE EXPOSURES

  • If an employee has tested positive for COVID-19 or has been exposed to a person with a positive COVID-19 test, the employee will immediately notify Amy Swaim and work from home. No doctor’s note is required.
  • If the employee was/is exposed by a member of their household who has tested positive, the employee should stay home.
  • Employee should remain home until the requirements for returning to work have been met by the local health department.

 

EMPLOYEE NOTIFICATION AND QUARANTINE

  • Amy Swaim will notify employees who were, or may have been, in “close contact” with a diagnosed/affected employee during the past 14 days. Names of the affected employee will not be disclosed.
  • Employees traveling out of state shall work from home and not travel for work purposes for 14 days after returning.

April 15th Update

As we prepare to return to ‘normal’, we will be working within certain guidelines, laid out by medical professionals across the globe.
One of these precautions will be physical distancing.
MIT researchers found that without masks, cough particles are very dense within 6 feet, but can travel up to 16 feet away.
Sneezes can travel even further, up to 26 feet!
Wearing a mask brings this spread distance down to 2-3 feet.
Full 3d model can be found here –

https://www.nytimes.com/interactive/2020/04/14/science/coronavirus-transmission-cough-6-feet-ar-ul.html

Stay Home, Stay Safe, Stay Six Feet or Further Away.

April 4th Update

Update from Carroll County General Health District, Ohio.
Good afternoon, community partners,
 
Please review the latest information following the Governor’s Press Conferences last week:
 
• Retail businesses are to determine the number of people permitted inside the business at one time and post the limitation. This is to ensure patrons remain safe while inside their business. Businesses are to ensure the people waiting to enter the site are maintaining safe social-distancing practices.
 
• People Traveling to Ohio: Those entering our state are being asked to self-quarantine for 14 days. This order includes individuals who have been out of state for some time Exemptions include those who work over state lines.
 
• Weddings/Receptions: The reception MUST follow the previous guidance — no more than 10 people in attendance.
 
• Campgrounds: The Stay at Home Order to close campgrounds contains an exception for campers or recreational vehicles in a campground serving as someone’s permanent residence and if they are unable to secure safe alternative housing.
 
• Adult/youth organized sports are prohibited.
 
• Fishing: Fishing may continue so long as proper social-distancing is practiced and people do not congregate together.
 
• State Parks will remain open until it is determined safe social-distancing practices cannot occur.
 
For the latest information on COVID-19, please visit coronavirus.ohio.gov. Please see the new COVID-19 Ohio Dashboard.
 
Please share the Carroll County General Health District Facebook page so we may continue to provide updates to our community through social media during this Pandemic.
 
In addition, those with questions about COVID-19 can call the Ohio Department of Health hotline at 1-833-4-ASK-ODH. The hours of operation are 9:00 AM to 8:00 PM seven days a week.
 
Please visit our website carrollcbdd.org/covid19 for more updates.

April 2nd Update

 A Message from Matt Campbell, CCBDD Superintendent

 

I want to say a big thank you to all the Direct Care Professionals that continue to support people with developmental disabilities in our community. We are all facing this COVID-19 pandemic together. The Board is here to support you. The Board has been reaching out to providers to see what they need. The Board has provided supplies such as alcohol wipes, Tylenol, gloves, bleach, toilet paper, batteries, and disinfectant sprays. We are also looking at ways to help with increased costs during this time frame.

 

I also want to say thank you to Board staff who volunteer to work shifts for providers, teachers with daily lesson plans, Service and Support Administrators contacting individuals weekly, and supplies provided to providers and those served. I am proud to say that everyone is working together to meet needs. However, we are facing shortage of supplies such as face masks, face shields, and hand sanitizer. The Board has ordered these items but are in the waiting game for them to arrive.

 

The Board office on 540 High Street NW only remains open for a few staff. Our outreach will consist of phone calls, video conferences, and delivery of needed supplies. We are only having essential staff at the Board offices. I have approved for some staff to work from home. We are taking staff temperatures each morning and will send any staff home with a temperature at 100.4 or higher. We are practicing social distancing and proper hygiene such as handwashing for at least 20 seconds and ensuring everything is disinfected. There are no face to face meetings. We only provide curb service for necessary visitors. This means you will have to call in and staff will meet you at your vehicle.

 

Carroll Hills School remains closed to students until at least May 1, 2020. Parents will be notified when school will resume via One Call Now, our website, and Facebook. Service and Support Administrators and Community Network Coordinator are checking with each adult served and providing items for activities at home. If you have any questions for the school please call 330-267-9719.

 

We continue to monitor daily guidance and directives from local, state, and federal authorities. We try to learn more information by connecting with credible sources such as the Carroll County Health Department, the Ohio Department of Developmental Disabilities, the Ohio Association for County Boards, the Ohio Department of Health and the Centers for Disease Control and Prevention

 

Our website and Facebook Page continue to be good resources for our community. We upload and post the latest information to these pages and encourage you to visit there often.

 

Take care, stay well, and stay safe. Please call the Administration Office at 330-627-6555 with questions, concerns, issues, or needs. To report someone with a disability being abused or neglected, please call 800-240-6733.

 

Sincerely,

 

Matt Campbell,

Superintendent

April 1st Update

Board offices will be CLOSED Thursday April 2nd and Friday April 3rd..
Emergencies can call our On-Call line at 800-240-6733.
School inquiries can reach us at 330-267-9719.

COVID-19 update 3/26/2020.

Board offices will be CLOSED Friday March 27th, reopening Monday March 30th.
Emergencies can call our On-Call line at 800-240-6733.
School inquiries can reach us at 330-267-9719.

COVID-19 update 3/23/2020.
Based on guidance from Governor DeWine, Carroll Hills School will be closed starting Monday March 16th to April 3rd, tentatively scheduled to return to classes on April 6th.

The Board offices are now operating on a curbside service, so if you require assistance, please park outside the building and call our office at 330-627-6555. A member of staff will be happy to assist you.

If you have any questions for the school please call 330-267-9719.

See below for a letter from Superintendent Mathual J. Campbell.

A Message from Matt Campbell, CCBDD Superintendent

 

I want to assure Carroll County residents that the Board is here to support this community. We are uncertain how long this crisis will last. I want the entire community to know our thoughts and prayers are with you and your family.

We do not have plans to close unless we are told to do so. The Board Offices on 540 High Street NW are open so we may support those served. The Board has implemented no face to face meetings other than staff at this time. Our outreach will consist of phone calls, video conferences, and delivery of needed supplies. We are only requiring essential staff at the Board Offices. I have approved for some staff to work from home. We are taking staff temperatures each morning and will send any staff home with a temperature at 100.4 or higher. We are practicing social distancing and proper hygiene such as handwashing for at least 20 seconds and ensuring everything is disinfected. We will only provide curb service for necessary visitors. This means you will have to call ahead and staff will meet you at your vehicle.

Carroll Hills School remains closed to students until at least April 6, 2020. Our teachers are reaching out to parents and students for daily activities. There will only be limited staff at the building with most days one maintenance staff.  Parents will be notified when school will resume via One Call Now, our website, and Facebook. If you have questions, concerns, needs or issues regarding Carroll Hills School, please leave a message at 330-267-9719 and someone will be in contact ASAP. 

Service and Support Administrators and Community Network Coordinator are checking with each adult served and providing items for activities at home.

We continue to monitor daily guidance and directives from local, state, and federal authorities. We try to learn more information by connecting with credible sources such as the Carroll County Health Department, the Ohio Department of Developmental Disabilities, the Ohio Association for County Boards, the Ohio Department of Health and the Centers for Disease Control and Prevention

 

Our website and Facebook page continue to be good resources for our community. We upload and post the latest information to these pages and encourage you to visit there often.

 

We would like to give special appreciation and recognition to Direct Service Professionals who aren’t able to stop working and go home when everyone else does. We are so very thankful for them as they continue to support and meet the needs of those with disabilities, and we hope they stay well and safe during these times.

 

Take care, stay well and stay safe. Call the Board Offices at 330-627-6555 with questions, concerns, issues, or needs. To report someone with a disability being abused or neglected, please call 800-240-6733.

 

Sincerely,

 

Matt Campbell,

Superintendent

Coronavirus (COVID-19) Guidelines

COVID-19 update 3/13/2020.
Based on guidance from Governor DeWine, Carroll Hills School will be closed starting Monday March 16th to April 3rd, tentatively scheduled to return to classes on April 6th.
Previously scheduled Spring break on April 9th and 13th will now not happen and Carroll Hills School will be open.
For any questions about staff schedules or for more information, please call the board offices at 330-627-6555.

Also based on Governor DeWine’s Statements, plus guidance from the Ohio Department of Health, we will be enacting the following:
❗️All Special Olympics events are cancelled for the month of March, this includes Cougars Basketball, Friday Bowling and the Family & Friends Bowling on March 16th.
❗️DD Awards and Recognition Banquet on March 26th will be postponed until April 28th, New deadline for buying tickets is April 17th.
❗️If you have home visit and/or meeting scheduled in the near future, you will be contacted to see if anyone is experiencing cold/flu like symptoms or other illnesses and your meeting may be rescheduled.

Introduction

The Carroll County Board of Developmental Disabilities (CCBDD) has been monitoring the coronavirus outbreak with the guidance of the Carroll County Health Department, including information from the Ohio Department of Health and the Centers for Disease Control (CDC).

Health authorities have indicated that the situation is evolving, and we need to do all we can to inform those we serve and ourselves of measures we can take to prevent the spread of the virus.  To date, we have sent communication via letter and one call now to individuals served, family, staff and providers. We will continue to follow the guidelines from the Carroll County Health Department.

Symptoms of the Virus

Patients with COVID-19 have experienced mild to severe respiratory illness that can include fever, cough and shortness of breath.  Symptoms may appear 2-14 days after exposure.  If a person has been in close contact with a person with confirmed COVID-19 in the past 2 weeks and develops symptoms, they are advised to call their doctor.

Education

Continued education on every day preventative measures, similar to flu prevention, is very important.  It is important that we continue to focus our efforts on educating the individuals who have developmental disabilities, their families, staff and providers.  Those measurers to stop the spread of germs are:

• Wash your hands often with soap and water for at least 20 seconds. 

• Avoid close contact with people who are sick.

• Avoid touching your eyes, nose and mouth.

• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

• Stay home when you are sick, except to get medical care.

• Clean and disinfect frequently touched objects and surfaces.

• Stop handshaking – use other methods of greeting.

We encourage all staff to continue ‘Universal Precautions’ consistent with our training.

Surgical Masks

 

Surgical masks do not protect people from COVID-19, as it’s the type of virus that can enter through the mask or along the edges where there are gaps.  Surgical masks are most effective at controlling the spread of the virus from a source or infected person.  Surgical masks should not be used by healthy people for “protection” from coronavirus – it will not provide protection and will deplete the limited stock needed for use by sick individuals and to protect health care workers.

 

Cleaning Protocols

Our maintenance/janitorial staff at Carroll Hills School has already been cleaning and disinfecting daily due to flu and cold season. We will be stepping up these procedures at our Board offices to address doorknobs and other surfaces often touched. We are also stepping up cleaning procedures for buses and vans to daily. In addition, we ask individuals, families, staff and providers to also practice every day safe cleaning protocols in their homes, classrooms, work areas, etc.

Large Gatherings

We will continue to follow the Health Department’s guidance related to attendance at large gatherings.  We will make decisions on individual events based on these guidelines. All Special Olympics events are cancelled for the month of March.  This includes the Cougars Basketball fun games on March 16, 19, and 31st and AM and PM Bowling on Fridays along with Family and Friend Bowling on March 16.  The Talent Show on March 24, The People First Meeting on March 11 at Ponderosa and Game Night on March 23 are cancelled.  

We are postponing the DD Awards Banquet on March 26 but plan to reschedule in April. We encourage individuals to make the choice that is best for their own personal situations with consideration of appropriate social distancing. Attendance at large gatherings is discouraged.

Cancellation

If necessary, decisions to suspend early childhood or school classes will only be made after consultation with appropriate Health Officials.  If classes are closed temporarily, families will be informed and provided alternative at-home educational suggestions.  If make-up time is required, classes will be made-up in the summer.

Quarantine

Quarantine decisions will be made by the Health authorities.  If a person has been exposed to someone, who has COVID-19 or thinks he/she has been exposed and ‘Self Quarantine’ is considered, we will consult with the Health Department.  We would also consider allowance of a person to use sick or other leave for a self-quarantine period if a public health official advises you to stay home due to a possible exposure.

Home Visits

Certain staff are required to make home visits.  To make home visits, staff are asked call your contact no more than 24 hours in advance to consider the following risk protocol questions:

·       Does the individual served or family member have flu symptoms?

·        Has the individual served or family member recently traveled to or been in recent contact with people who have recently traveled to China, Japan, Hong Kong, South Korea, Italy or Iran?

If the answer is yes to either of those questions, the visit should not be made at this time. Reschedule the meeting to at least 14 days later. Before attending the rescheduled meeting, follow the 24-hour call prior to meeting. If symptoms continue, schedule an additional 14 days out. Any rescheduled meeting MUST be reported to your immediate supervisor who will be keeping track of these occurrences in the event we need to report this information. We will consult DODD to determine how this may impact deadlines.

If there are other concerns or questions regarding home visits, staff are asked to direct the question to their Supervisor.  Health authorities will be asked for their guidance.

Skype, Facetime, Conference Calls and other tools will be considered by staff with Supervisor approval with the understanding that HIPAA requirements will need to be followed.

Travel

Staff of CCBDD are fortunate that travel to other states or countries is not necessary.  We will encourage staff and supervisors to use their judgment related to professional development conferences and we will discourage travel outside of Central Ohio in the immediate future.

Technology

Technology is a tool that will assist with business continuity, if necessary.  Remote access through our Webmail, Mi-Fi and server will continue to be available.  Priority will be given to essential positions that require remote access.

Flexibility

Recognizing that this situation is evolving, guidelines cannot cover every possibility.  Individual circumstances and decisions will be required by individuals, staff and supervisors.  We ask for everyone to continue to consider others and especially those we serve when making decisions that are in the best interest.  Basic common sense is generally our best guide.

Sincerely,
Mathual J. Campbell
Superintendent
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